IMPORTANT PARENT INFO
Everything You Need to Know
HEALTH FORMS (REQUIRED PRIOR TO DAY 1)
All forms must be uploaded into your account prior to the first day of camp. See the Register section. New York State Department of Health mandates that Health forms be turned in on the first day of camp. Children will not be allowed to attend camp without them. You may use a health form provided by your physician. On the form, it is important to list contact numbers, immunization records, health history, and all other background information we should know about your child. Health forms from previous camp years will not be accepted, new forms must be submitted each year.
WAIVERS & RELEASE FORM (REQUIRED PRIOR TO DAY 1)
This will be taken care of in your account at time of registration. This form includes the waiver & release statement, pictures & video release statement, Rail Trail biking and hiking statements, and off-site camp activity consent.
MEDICATION & HEALTH CONCERNS (REQUIRED PRIOR TO DAY 1)
All forms must be uploaded into your account prior to the first day of camp. See the Register section. Medications, allergies and health concerns should be explained to the EMT/Nurse and the child's head counselor on the first day of each week your child is registered for camp. The EMT/Nurse will be stationed near sign-ins each Monday morning. Please let the EMT/Nurse know if your child is on or temporarily off any medications.
CAMP PRESCRIPTION & OVER THE COUNTER MEDICATION FORMS (OPTIONAL ON DAY 1)
The NYS Health Department recommends that these forms are filled out by your child's physician if there is a chance that they may be taking medication during the camp day. It is legally mandated that children self administer medications under the supervision of the camp health staff. All forms must be uploaded into your account prior to the first day of camp. See the Register section.
It is Gold's Gym's goal to offer a well-rounded program for boys and girls from ages 6 - 16. Below is an easy-to-read chart of all camps that will be offered this summer.
CHILD DISABILITIES (NEW STATE LAW INFORMATION)
As per amendments made in 2016 to the NYS DOH Children's Camp Code, camps have been advised to "identify camper disability information (developmental and/or physical disabilities) during the camp's enrollment process..." In addition, camps are advised to determine if such children have an "individual treatment, care, or behavioral plan that address a camper's unique physical, medical, behavioral, and/or social needs." Such a plan is not necessary, but if one exists the details should be shared with the camp. There will be a section on the camp Health Form for parents to explain disabilities that we should know about.
There will be a $10.00 administration fee if you register for camp in person on the day that camp begins. Please try to register a week in advance to allow us to staff programs appropriately.
LATE PARENT PICKUP
There will be a $5.00 fee for every 5 minutes a parent or guardian is late for pick-up. Children attending regularly scheduled camp must be picked up no later than 5:30pm
Parents are not allowed to be with or near children during the camp day. This rule is for the safety of the children and for the betterment of the program.
Please apply sunscreen to your child each day before arriving to camp (waterproof sunscreen SPF 30 or more is suggested) and put an extra SPRAY bottle of sunscreen of your child's bag.
CHILDREN WITH SPECIAL NEEDS
If your child requires a one-on-one aid in school, the parent of that child is required to provide an aid and inform the camp director before registering for camp. If a child has a shared aid in the school environment, the parent should call the camp director and discuss the available options prior to registering for any camp programs.
RAINY & EXTREMELY HOT DAYS
On days of rain or extreme heat, outdoor programs will be moved indoors for the safety of the children. When this happens some camp schedules and offerings will be altered. Videos may be shown and camp activities may be altered.
WHAT TO BRING TO CAMP
Health forms, waivers, over the counter & prescription forms must all be uploaded into your account prior to the first day of camp. See Register section.
Camp Receipts: Bring each Monday morning just in case the child is not on the class list.
2 Face Masks
Child's lunch, snack and water bottles.
Child's Backpack with all belongings labeled with child's name.
Clothing for indoor and outdoor use (cold and warm weather conditions)
Proper footwear. Sneakers are suggested for safety reasons. No flip flops please.
Spray sunscreen (optional). It's mandated that children self apply sunscreen at camp.
Insect Repellent (optional). Written permission by a parent is mandated.
PARENTS: Please make sure to label all of your child’s items. We are not responsible for lost items!
LOST & FOUND
Due to the high volume of children, it is not uncommon for personal belongings to be misplaced or left behind. Please label ALL of your child’s belongings with first and last name. This will make retrieval of items easier for everyone. If by chance the child is missing an item, please check the Camp Lost & Found.
WHAT YOUR CHILD SHOULD NOT BRING TO CAMP
It is highly recommended that camp children do not bring anything of value (i.e. iPods, MP3 players, cell phones, hand-held video games, etc.) These items are very attractive to some children. Gold’s Gym and/or its staff will not be responsible if an item is lost, broken or stolen.
This summer all campers will be required to bring a lunch, drinks and a snack. Campers will not be given the option to purchase lunch.
Camp staff will contact parents of a child who behaves inappropriately during camp. Bullying will NOT be tolerated. If behavior is extreme, parents may be asked to take the child out of camp. No refunds will be granted.
All camp registrations are non-refundable. At the Camp Director's discretion, credits that can be used through the following summer, may be issued under certain circumstances.
CLASS & CAMP CHANGES
There will be a $10.00 administration fee for camp changes. You must contact a camp administrator for ALL camp changes and they MUST be approved by camp administration.
There will be a $5.00 processing fee to receive copies of Health Forms or Registration Receipts from the camp files. Please give the camp administration advance notice when requesting copies.
CAMP TAX ID #
CAMP COMMENT FORMS
Camp comment forms will be available. We welcome parents to complete one of our forms with any comments, concerns, or suggestions to improve our programs. Comment forms may be turned in to any camp counselor or mailed to: Gold’s Gym LaGrange, 258 Titusville Road, Poughkeepsie, NY 12603. Attention: Rob Misch.
TOURS & FACILITY INFORMATION
Tours of the camp facilities may be made by setting an appointment with Camp Director, Rob Misch. Call or text Rob at 845-926-7829 to make arrangements. Tours will be held on Mondays & Tuesdays and scheduled between 4-8 by appointment only.
To ensure the safety of each child, parents or adults picking up campers must know the child’s ID NUMBER. This number will be given to you on the first day of camp. Your child will not be released if his/her ID number is not known by the parent or adult doing the pickup. If you would like the identity of the individual picking up your child at the end of the day to be checked, please let the counselor and camp EMT/Nurse know each Monday morning that your child attends camp. The EMT/Nurse will be stationed near sign-ins each Monday morning.. A form must be filled out with a list of people who are eligible to pick up your child. Remember to put your own name on this list. Picture IDs of those persons listed along with your child’s camp ID number will be required at pick-up for parents who opt for this plan. The pick-up person will be ID’ed every day, even if it is the same person as the day before. Your child will not be able to leave with this person if ID is not presented.
CAMP SIGN IN & SIGN OUT
COVID-19 sign-in and sign-out procedures will be emailed to you at least a week in advance to the start of the camp season.
Camp sign in begins at 8:00am and goes until 8:30am. Parents are required to sign their children in and out of camp. If you are late dropping off, please refer to our 15 Minute Rule (see below).
Camp sign out begins at 5:00pm and goes until 5:30pm. Please note, parents who arrive between 4:45 - 5:00pm will have to wait until their child has reached their sign out destination which is scheduled for 5:00pm. Picking up between 4:45pm - 5:00pm makes it extremely difficult on the counselors during these transition periods.
If the need arises for you to pick up your child early from camp, please leave yourself and us plenty of time. We suggest 15 minutes. If you are arriving late for camp, please keep in mind that you must remain with your child to sign them in with a counselor. Again, plan for an extra 15 minutes. Counselors are not permitted to bring your child and meet you at a specific time - please do not ask.
Ages 12 & Under: All children 12 years and younger must be signed in and out by an adult each day. This applies to all programs.
Ages 13 & Over: Children 13 years and older do not have to be signed in or out. They must be dropped off at the start of the program and picked up immediately at the end of the program. No child will be allowed on Gold's Gym property unsupervised. Campers 13 and over cannot sign younger siblings in or out unless they signed up for the CIT program.
PICTURE TAKING & BANDING
Camp staff will be taking pictures and videos during each camp week. If you would not like pictures or videos to be taken of your child(ren), please let the counselor know at sign-in each day so they are banded. It will make it easier on the staff if all campers who are not allowed to have their pictures taken are banded. It is the parents responsibility to let the counselor know and sign-off on the NO PICTURE CONSENT FORM each day when signing the child(ren) in.